Gym Management Software Setup Guide
Learn how to set up your free gym management software and start managing clients, attendance, and subscriptions in minutes.
Set Up Your Gym in 5 Easy Steps
From registration to managing your business, here's everything you need to know.
Create Your Account
Sign up with your email and set up your admin profile. It takes less than 2 minutes to get started.
Create Your Account
Sign up with your email and set up your admin profile. It takes less than 2 minutes to get started.
Set Up Your Gym
Add your gym details and configure facilities, amenities, and operating hours for your location.
Set Up Your Gym
Add your gym details and configure facilities, amenities, and operating hours for your location.
Create Membership Plans
Set up flexible membership plans with different durations, pricing, and features. Add promotional offers too.
Create Membership Plans
Set up flexible membership plans with different durations, pricing, and features. Add promotional offers too.
Add Members
Add your members, assign them a membership plan, and give each one an attendance code to check in with.
Add Members
Add your members, assign them a membership plan, and give each one an attendance code to check in with.
Track & Grow
Monitor attendance, track revenue with financial reports, view analytics, and make data-driven decisions.
Track & Grow
Monitor attendance, track revenue with financial reports, view analytics, and make data-driven decisions.
Role-Based Access Control
Strakly supports a clear role hierarchy: Admin → Manager, Trainer, Client. Each role has specific permissions to manage your gym efficiently.
Admin (Gym Owner)
Top-level access with full control over all gym operations and staff.
- Full gym management
- Full reports & analytics
- Operations management
- Announcements
Manager
Handles day-to-day gym operations with configurable permissions.
- Manage clients
- Handle attendance & check-ins
- Process subscriptions & POS
Trainer
Works directly with assigned clients on their fitness journey.
- View assigned clients
- Track body metrics & progress
- Assign diet plans
- Class & appointment management
Client
Gym clients who access their personal dashboard and fitness tracking.
- View subscription & attendance
- Book classes & appointments
- Track body metrics & progress
- Track fitness progress
Start Your Fitness Journey
Track your fitness, monitor progress, and stay connected with your trainers.
Join Your Gym
Sign up through your gym's registration link, or get enrolled by your gym admin.
Book Classes & Appointments
Browse your gym's class schedule, book group classes or personal training sessions, and manage your bookings.
Check In Daily
Use your personal attendance code to check in and out. Track your gym visit history.
Track Your Progress
Log your body metrics, track measurements over time, and monitor your fitness journey with visual progress reports.
Monitor Progress
Track your body metrics and view your progress photos over time.
Stop Shared Codes with Fingerprints
Members type their code, then touch a USB scanner to prove it's really them. No one can check in on someone else's code.
What you need
- Fingerprint check-in turned on for your plan (contact Strakly to add it)
- A Windows 10 or 11 PC at the front desk
- The free Strakly app for Windows (fingerprints don't work in a web browser or phone)
- A Mantra MFS100 or MFS110 USB scanner with its client service (about ₹2,000-₹3,000)
Install the Scanner
Install Mantra's driver and MFS100 client service, restart the PC, and plug in the scanner. Its light comes on when it's ready.
Open the Strakly Windows App
Download it from strakly.com/download and sign in with your normal account. There's nothing else to configure.
Register a Member's Finger
Open the member's profile, click Register in the Fingerprint section, and tick the consent box. The member places the same finger on the scanner 3 times, then click Save.
Check In Every Day
The member types their code as usual, then puts their finger on the scanner. If it matches, they're checked in. Members without a fingerprint just use their code.
Make It Required (Optional)
Turn on Require Fingerprint in Settings > General so registered members can't check in with their code alone.
Good to know
- Register a second finger as a backup in case of a cut or bandage.
- Scan not working? Wipe the finger and the scanner glass, and press firmly.
- If a finger doesn't match after 3 tries, staff can use Staff override. It's saved as a manual check-in.
- Only an encrypted fingerprint template is stored, never a picture. It's deleted when the member leaves your gym.
Need more detail? Read the full fingerprint setup guide.
Frequently Asked Questions
Got questions? We've got answers.
Still Have Questions?
Our support team is here to help you get started and make the most of your gym management software.