Gym Management Software Setup Guide
Learn how to set up your free gym management software and start managing clients, attendance, and subscriptions in minutes.
Set Up Your Gym in 9 Easy Steps
From registration to managing your business, here's everything you need to know.
Create Your Account
Sign up with your email and set up your admin profile. It takes less than 2 minutes to get started.
Create Your Account
Sign up with your email and set up your admin profile. It takes less than 2 minutes to get started.
Set Up Your Gym & Branches
Add your gym details, create multiple branches if needed, and configure facilities and amenities for each location.
Set Up Your Gym & Branches
Add your gym details, create multiple branches if needed, and configure facilities and amenities for each location.
Create Membership Plans
Set up flexible membership plans with different durations, pricing, and features. Add promotional offers too.
Create Membership Plans
Set up flexible membership plans with different durations, pricing, and features. Add promotional offers too.
Set Up Class Schedules
Create class types (Yoga, HIIT, Spin), set recurring schedules, manage instructor assignments and capacity limits. Clients can browse and book classes online.
Set Up Class Schedules
Create class types (Yoga, HIIT, Spin), set recurring schedules, manage instructor assignments and capacity limits. Clients can browse and book classes online.
Onboard Your Team
Add Branch Admins to manage specific locations, Managers for day-to-day operations, and Trainers to work with clients.
Onboard Your Team
Add Branch Admins to manage specific locations, Managers for day-to-day operations, and Trainers to work with clients.
Configure CRM & Sales Tools
Set up your Lead CRM pipeline to track prospects, configure the referral program for member growth, and manage guest/day pass settings.
Configure CRM & Sales Tools
Set up your Lead CRM pipeline to track prospects, configure the referral program for member growth, and manage guest/day pass settings.
Migrate Existing Data
Switching from another software? Use Data Migration to import your members, staff, memberships, and payments from CSV or Excel files.
Migrate Existing Data
Switching from another software? Use Data Migration to import your members, staff, memberships, and payments from CSV or Excel files.
Set Up Engagement Programs
Create gamification challenges, configure loyalty rewards tiers and catalog, set up NPS surveys, and enable wearable device integrations to boost member retention.
Set Up Engagement Programs
Create gamification challenges, configure loyalty rewards tiers and catalog, set up NPS surveys, and enable wearable device integrations to boost member retention.
Track & Grow
Monitor attendance, track revenue with financial reports, view analytics, and make data-driven decisions.
Track & Grow
Monitor attendance, track revenue with financial reports, view analytics, and make data-driven decisions.
Role-Based Access Control
Strakly supports a clear role hierarchy: Admin → Branch Admin → Manager, Trainer, Client. Each role has specific permissions to manage your gym efficiently.
Admin (Gym Owner)
Top-level access with full control over all gym operations, branches, and staff.
- Manage all branches
- Full reports & analytics
- CRM, campaigns & operations
- Gamification, loyalty & engagement
Branch Admin
Manages assigned branches with control over local staff, clients, and operations.
- Manage assigned branches
- Add Managers & Trainers
- Class scheduling & equipment
- View branch reports
Manager
Handles day-to-day gym operations with configurable permissions.
- Manage clients & leads
- Handle attendance & check-ins
- Process subscriptions & POS
- Guest management & waivers
Trainer
Works directly with assigned clients on their fitness journey.
- View assigned clients
- Track body metrics & wearables
- Assign diet plans & goals
- Class & appointment management
Client
Gym clients who access their personal dashboard and fitness tracking.
- View subscription & attendance
- Book classes & appointments
- Earn loyalty points & badges
- Connect wearable devices
Start Your Fitness Journey
Track your goals, monitor progress, and stay connected with your trainers.
Join Your Gym
Sign up through your gym's registration link, get enrolled by your admin, or use a referral code from a friend.
Book Classes & Appointments
Browse your gym's class schedule, book group classes or personal training sessions, and manage your bookings.
Check In Daily
Use your personal QR code to check in and out. Track your gym visit history, streaks, and earn loyalty points.
Join Challenges & Earn Rewards
Participate in fitness challenges, earn achievement badges, climb leaderboards, and redeem loyalty points for rewards.
Connect Your Wearable
Sync your Fitbit, Apple Watch, Garmin, or other wearable to automatically track steps, heart rate, calories, and sleep.
Monitor Progress
Track your body metrics, view progress photos, complete surveys, and celebrate your fitness achievements.
Frequently Asked Questions
Got questions? We've got answers.